Campaigns are for games that span multiple sessions — legacy games that change over time, RPGs with evolving characters, or any game where continuity matters. A campaign keeps everything together in one place: who's playing, what's happened, what's coming next, and how the world and characters are changing.

What Campaigns Are

A campaign is a container for a long-running game experience. Instead of logging isolated plays, you:

  • Track all sessions in one timeline
  • Maintain persistent world and character state
  • Manage who's involved and when they're playing next
  • Store shared lore and personal character backstories
  • Schedule upcoming sessions and events

It's like a campaign notebook, but digital and shareable.

Creating a Campaign

Start simple:

Open the campaign creation form

Find the Create Campaign option in the context actions button.

Pick a Game

Select from the catalog or search for your game.

Name Your Campaign

Something like "Our Gloomhaven Saga" or "The Lost Kingdom."

Optional Details

  • Description — A few lines about the campaign's premise or goal
  • Cover Image — Visual for your campaign card

Bind a Game Kit (Optional)

If the game has a Game Kit, link it to your campaign. The Kit's template defines structured fields for world state and character data — like "Day," "Party Level," "Current Location," etc. Without a Kit, the campaign just has a world notes field and a per-player notes field — free text you can use however you like.

Scope to a Group (Optional)

If you're running this campaign for a gaming group or club, scope it to that group. Group members see it on the group's page.

Campaign Lifecycle

Campaigns have three states:

Active

Your campaign is ongoing. Full editing — change the world, update characters, log sessions, reschedule events, add or remove players. Everything is mutable.

Completed

Campaign is done. Data is preserved and readable, but edits are restricted. You can still view character notes, review the timeline, and reminisce. Prevents accidental changes to a finished story.

Archived

Campaign is hidden from your main lists, but not deleted. You can reactivate it to Active if you want to revisit or continue the story.

Progression Rule: Active → Completed or Archived. Completed → Archived. Archived → Active. You can go back anytime.

Members and Roles

Add and Remove Players

Campaigns are invite-only: there's no join button or request flow. The owner (or a co-owner) adds members directly by searching for Ludoya users. Guests (people without accounts) can't be members, but you can log their plays manually.

Promote to Co-Owner

Give another member full editing rights. Multiple owners can manage the campaign together — useful for running campaigns with a co-GM.

Demote Co-Owners

Remove ownership if needed (members revert to participant status).

Participant Permissions

Members can:

  • Edit their own character data
  • Log play sessions
  • Schedule events
  • View and comment on shared notes

They can't change world state or remove other players (owners only).

Sessions and Events

Every campaign page lists its sessions in two sections, one after the other:

Upcoming Sessions

Planned future sessions show up at the top. Schedule your next session by creating an event tied to the campaign — pick a date, and it appears here so everyone knows when to show up. Upcoming sessions also sync with personal calendars like any other event.

Past Sessions

Below the upcoming list, you'll find every session you've logged against the campaign, from most recent to oldest. Each entry links back to the underlying play with its full details: game, players, scores, photos, and any notes captured during the session. Use a Game Kit's structured session format for richer tracking, or just log a plain play — either way it anchors to the campaign's history.

World and Character Notes

Every campaign has two notes fields that carry the state of your story between sessions.

World Notes

A shared field for the persistent condition of the game world — everyone in the campaign reads it, and any owner can edit it (the GM usually does). Use it for things like:

  • Session recaps — what happened last time
  • Lore entries — important world details
  • House rules — custom mechanics
  • Major timeline events

With a Game Kit bound, the Kit's template adds structured world fields on top of the notes, like "Current Day," "Kingdom Stability," or "Active Threat" — so you can track quantitative world state at a glance instead of digging through free text.

Character Notes

Each participant has their own character notes field, personal to their character. Use it for:

  • Backstory and motivations
  • Inventory and gear
  • Relationships and secrets
  • Personal goals

Each player controls their own character notes (unless you change permissions). Notes aren't visible to other players unless you explicitly make them public.

With a Game Kit bound, the Kit adds structured character fields like "HP," "Experience Points," "Class," or "Equipment Loadout" — great for crunchier RPGs where you want discrete stats alongside the prose.

Field Types (with Game Kit Template)

When you bind a Game Kit to your campaign, you inherit its field definitions:

  • Text — Notes, descriptions, open-ended entries
  • Number — Quantities, experience points, resources, health
  • Toggle — Binary yes/no state (e.g., "Has Secret Artifact")
  • Selection — Dropdown choices (e.g., Class = Fighter/Mage/Rogue)
  • Image — Character portraits, location maps, or item illustrations
  • Role — Link to roles defined in the Kit (e.g., "Character Class" = predefined classes)
  • Color — Assign a color to a faction or team

Visibility

Campaign preview cards appear in two places:

User Profiles

Your campaigns are listed on your profile. Others can see campaigns you've created (and you can choose to make individual campaigns private if you prefer).

Group Pages

If a campaign is scoped to a group, it appears on the group's page so members can see active and completed campaigns.

Related Pages

  • Game Kits — Game Kits power structured campaign fields and templates
  • Events — Schedule and organize campaign sessions
  • Play Logging — Log individual campaign plays to the timeline
  • Groups — Scope campaigns to groups for shared management