Groups are community spaces where gaming crews, clubs, societies, and friends can connect, organize events, and share their game collections. Every group has its own feed, member roster, and shared game data—making it easy to plan game nights and discover what everyone owns.

Group page with members, feed, and upcoming events

Creating a Group

To start a group, tap the + button and select Create Group. You'll set up:

  • Name: What you're calling your group (e.g., "Board Game Nerds of Brooklyn")
  • Description: A brief overview of what the group is about
  • Visibility: Choose who can find your group
    • Public: Anyone can discover and see posts
    • Semi-private: Searchable but members can see more content than non-members
    • Private: Hidden from search; only members see it
  • Join Policy: How people join
    • Open: Anyone can join immediately
    • Request: People apply; you approve or decline
    • Invite-only: You send invites to specific people

Once created, you're the first Admin of the group with full control. You can promote other members to admin at any time — a group can have as many admins as it needs, and they all share the same level of authority.

Roles & Permissions

Each member has a role that determines what they can do. Admins can customize permissions for each action:

  • Admin: Full control. Can edit group settings, manage members, promote or demote roles, configure permissions, and delete the group. A group can have multiple admins, all with equal authority — there's no single "owner" above them.
  • Organizer: Can host events, log plays, and moderate content. Good for event coordinators and active contributors.
  • Member: Basic permissions — usually can post and log plays. What members can actually do depends on the per-role permissions the admins have configured.

Customizable Permissions

Admins can set these per role:

  • Who can post (Anyone / Members / Organizers / Admins)
  • Who can host events (Anyone / Members / Organizers / Admins)
  • Who can log plays (Anyone / Members / Organizers / Admins)
  • Who can invite users (Anyone / Members / Organizers / Admins)
  • Who can view the member list (Anyone / Members / Organizers / Admins)

Managing Members

Joining & Approval

If your group uses Request or Invite-only, you'll see pending requests in your group admin panel. Approve or decline each one. For Invite-only groups, share an invite link or QR code, or search for users by name to invite them directly.

Changing Roles

Tap a member → Change Role to promote or demote them between Admin, Organizer, and Member. Any admin can change any other member's role, including promoting someone to Admin or demoting a fellow admin.

Removing Members

Tap a member → Remove. They'll lose access to the group immediately.

Invite Links & QR Codes

Generate a shareable link or QR code to invite friends. They can join directly (if Open) or request to join (if Request). Great for posters and flyers.

Group Features

Official Events

Host events directly under your group. Everyone in the group sees them in the group's event feed. Events can be tied to a venue or location, and members can RSVP to plan attendance.

See Events for details on scheduling and managing events.

Group Collection

View all games owned by group members in one place—perfect for planning what to play next or discovering hidden gems you didn't know someone had. The Group Collection shows:

  • Every game someone in the group owns
  • Who owns it (so you can borrow or coordinate plays)
  • Owned vs. played counts

Use this to answer questions like "Does anyone have Catan?" or "What new games could we play?"

Game Summaries

See aggregate play data within the group—most-played games, average scores, play frequency. Great for understanding the group's gaming preferences.

Pinned Posts

Admins and Organizers can pin important posts to the top of the group feed—announcements, rules, upcoming events, or helpful links.

Group Feed

A focused activity stream showing only posts, plays, and events from your group. Separate from the global and regional feeds, so conversations stay organized.

Discovering Groups

Browse groups by:

  • Location: Find groups near you
  • Name: Search for a specific group
  • Browse trending: See groups with growing activity

Group Profile

Each group has a public profile showing:

  • Description and member count
  • Upcoming events
  • Recent posts and plays
  • Collection highlights
  • Join button (or Request/Invite status)

Embeddable Widgets

As an Admin, you can generate HTML snippets to embed on your group's external website (see Integrations):

  • Events widget: Shows upcoming events
  • Games widget: Displays group's collection
  • Plays widget: Recent play activity

Share your group's activity beyond Ludoya—great for club websites.

Promoting to an Organization

Groups can grow into Organizations—dedicated accounts with their own login, independent game collection, BGG synchronization, and premium features like floor plans and tournaments.

See Organizations to learn about the conversion process and what you gain.

See also: