For shops, cafés and game libraries
The venue players find, book and come back to
A profile on the map, a games library that lends itself out by QR, and events that sell their own tickets. The players are already in the app.
The room is already full
Your profile
On the map where players actually look
Location, hours, links and your upcoming events — a venue profile shows up in search and on the map for every player nearby, with a shared staff login behind it.
- A venue account, not someone’s personal one. Staff share access; the venue keeps its history when people move on.
- Followers hear from you. New events land in their feed and their notifications, not on a poster they walked past.
- Your shelf is public. Players can check you have Cascadia before they cross town for it.
The lending library
A QR label on every box, and the library runs itself
Print a label per copy. Members scan to borrow and scan to return — you find out what happened in the log, not at closing time when a game is missing.
- Per-copy tracking. Three copies of Catan are three labels, each with its own history.
- Self-service borrowing. Nobody queues at the counter to take a game to a table.
- Bulk import. The whole library arrives from a spreadsheet, not typed in box by box.
Paid events
Tickets sold, seats counted, money in your account
Connect Stripe once. Ticket types, prices and refunds are yours to define; payouts arrive on their own, and cash at the door can be logged next to it all.
- Card or cash. Online sales through Stripe, walk-ins recorded by hand — one attendee list.
- Refunds without email chains. Issue them from the sales panel; the seat goes back on sale.
- QR at the door. Every ticket is a code; entry is a scan, not a name hunt on a printout.
The room itself
Your floor plan, live
Draw the rooms and tables once. Events assign people to them, capacities hold, and on the night everyone knows where table 7 is — including you.
- Tables with capacities. A six-seater takes six. The system, unlike the door, says no politely.
- Named spots. “The window table” means the same thing to the app and your regulars.
- Reused every event. The plan is drawn once and every future event inherits it.
The professional layer
Built for a venue, not adapted to one
The Business plan, in practice. Every item is shipped and documented.
QR entry verification
Scan at the door, spot duplicates and no-shows in real time.
Custom registration forms
Ask what you need at sign-up — meal choice, age bracket, team name.
Attendee export
The full list as a file, for the insurer, the caterer or your own records.
Play booth
Rolling demo tables across time slots — players book a seat at a game, not just a ticket.
Auto open and close
Registrations open and close themselves on the schedule you set.
Public API
Your events and collection on your own website, kept current automatically.
Getting started
Open on Ludoya this week
Create the venue account
Name, address, hours, links. You appear on the map immediately — no review queue.
Publish something joinable
A games night, a learn-to-play, a tournament. Share one link; players nearby also find it on their own.
Add the layers you need
Lending library when the shelf matters, Stripe when events go paid, floor plans when the room fills up.
Honestly
Against the clipboard and the generic booking tool
Generic tools do bookings. None of them know what a board game is.
| Clipboard + generic tools | Ludoya | |
|---|---|---|
| Players discover you | Foot traffic and luck | Map, search and feed |
| Lending library | Trust and a notebook | QR per copy, self-service |
| Ticketing | A second platform, more fees | Built in, with Stripe |
| Door control | Name list on paper | QR scan |
| Tables and capacity | In your head | Floor plan, enforced |
| Tournaments | — | Four formats, automated |
| Your catalogue online | If you build a website | Profile + API |
| Cost to start | Varies | Free |
What it costs
The venue profile, your events, your followers and your community cost nothing.
The Business plan is the professional layer: QR entry verification, interactive floor plans, custom registration forms, attendee export, game copy QR labels, auto open/close and the public API. Ludoya Tickets charges a small per-ticket fee only when you actually sell.
A club without a till is better served by the clubs page and the cheaper Club plan. Prices for everything are public on the pricing page.
Put your venue where the players are
The profile is free and takes minutes. The players in your city are already in the app.
Frequently Asked Questions
What does it cost to be listed?
Nothing. The venue profile, events, followers and community features are free. The Business plan covers the professional layer — QR entry, floor plans, forms, export, copy labels, API — and tickets carry a small fee only when sold.
We are a game library, not a shop. Does this fit?
Yes — shops, cafés, game libraries, associations with a venue, even a bar with a games shelf. The features are about having a room, a shelf and events, not about retail.
How do payouts work for paid events?
Through Stripe, connected to your own account. Ticket revenue settles to you automatically; refunds are issued from the sales panel and the seat returns to sale.
Can customers see which games we have in?
Yes. Your library is browsable on your profile, per copy. Players routinely check a venue has the game before making the trip.
What if someone walks in without a ticket?
Register them at the door — cash entries sit in the same attendee list as online sales, so your numbers stay whole.
How does the lending actually work on the night?
Each copy carries a printed QR. A member scans it to borrow and scans again to return; you see who has what live, and the history per copy afterwards.
Can our website show our events automatically?
Yes — the public API serves your events, collection and stats as JSON, and there is a WordPress plugin if that is what your site runs.
Do we need every customer to have the app?
No. Event links open in any browser and many events accept sign-ups without an account. The app is where regulars end up, not a requirement at the door.